Grant Application Process

How To Apply

Our mission is to support our Hawaii community by investing in arts and culture, human development, environmental conservation, and economic security, with a particular focus on programs that serve women, children, and kupuna.

We see our role as more than a donor, but a partner in philanthropy. We understand the challenges local nonprofits face and take a hands-on approach, helping nonprofits strategically build capacity in order to create lasting change in our community.

Our application process takes each individual applicant into account. Please take note of what to consider before applying and our application process.

Before Applying

Prior to beginning the application process, please contact the foundation at in order to request a grant inquiry meeting with the executive director.  Upon completion of that meeting, if there is a potential fit within foundation priorities, values alignment, and vision statements, you will receive further guidelines including required documents and application forms. Thank you for your interest in the foundation. We look forward to hearing from you!

Application Deadlines

Application Deadlines for July 1, 2020 – June 30, 2021 (no extensions will be granted):

  • August 13, 2020
  • January 14, 2021
  • April 22, 2021


Application Process


1. Eligibility Requirements & Restrictions

  • Applicant must be a qualified Hawaii-based tax-exempt 501(C)(3) organization. 
  • Generally, only one request per organization will be considered in each calendar year.
  • The Foundation does not fund loans, endowments, lobbying, festivals, and similar one-time events; it does not purchase advertising, attendance at, or sponsorship of commercial events; it does not provide scholarships.

2. Selection Process

Please note that your submission does not guarantee selection. In an eort to level the playing field, in particular for organizations with great programs who lack grant writing capacity, we carefully review each submission against the foundation’s selection criteria and work closely with applicants to provide open and honest feedback.  We believe this will ensure your best work is presented to the board.

3. Application Procedure

After your grant inquiry meeting with the executive director and her approval to submit an application, you will be asked to provide a cover sheet and a proposal narrative to better understand your project as well as documentation about your organization.

We currently accept applications via email and postal mail.


If you are applying via email, please send a pdf of the application package to: If the file size is too large, please send via dropbox to:

Postal Mail

Submissions should be mailed to:

H.T. Hayashi Foundation
1668 S. King Street, Suite 200
Honolulu, HI 96826

4. Reporting Deadlines and Process

Grant reporting deadlines will be established at the time of awarding, as it will depend on if the award is a single year or multi-year.  All reports will be required to include:

  • A summary of the progress and outcome of the project, including reporting on all proposed outcomes/outputs, identifying successes, and addressing challenges encountered including lessons learned and strategies to address those challenges.
  • A fiscal accounting of the grant or project (if flexible project or organizational funding is awarded) expenditures.